Your Mandatory Checklist for Hassle-Free Shipping to Spain
Shipping goods across the Atlantic is more accessible than ever, but the logistics landscape in 2026 requires careful attention to detail. Whether you are buying the latest tech or fashion from American retailers, using a reliable package forwarder like comGateway ensures your items reach your Spanish doorstep safely. To avoid delays, unexpected fees, or returned packages, follow this essential checklist before you hit the buy button.
1. Verify Prohibited and Restricted Goods
Before you ship, you must distinguish between items that are strictly prohibited and those that are merely restricted. Prohibited items will be confiscated or returned at your expense, while restricted items may require special packaging or permits.
- Prohibited Items: Explosives, ammunition, illegal drugs, counterfeit goods, and perishable food items that do not meet EU health standards.
- Restricted Items: Alcohol, tobacco, and certain medications. These often require specific licenses or are subject to heavy excise taxes in Spain.
- Flammable Liquids: Items like perfumes, nail polishes, and certain cleaning agents are classified as Dangerous Goods. While not banned, they require special handling and may increase your shipping costs.
2. Check Size and Weight Limits for 2026
Major carriers like DHL, FedEx, and UPS have specific thresholds for international shipments. In 2026, most standard air express services to Spain adhere to the following limits:
| Metric | Standard Limit | Oversize Note |
|---|---|---|
| Maximum Weight | 70 kg (approx. 154 lbs) | Heavier items require freight services. |
| Maximum Length | 274 cm (approx. 108 inches) | Check for "Large Package" surcharges. |
| Girth + Length | 400 cm | Standard for most express couriers. |
If you are planning to ship furniture or large electronics, it is vital to estimate shipping costs to Spain beforehand to account for volumetric weight, which factors in the package's dimensions rather than just its physical weight.
3. Navigate Spanish Customs and VAT (IVA)
Spain, as part of the European Union, has strict taxation rules for imports from non-EU countries like the USA. As of 2026, the following thresholds remain critical for your budget:
- VAT (IVA): A standard rate of 21% is applicable to almost all commercial imports regardless of value. Even low-value items are subject to VAT.
- Customs Duties: If your shipment's value exceeds €150, you will likely be charged customs duties. The percentage depends on the product category (e.g., electronics vs. clothing).
- Administrative Fees: Spanish customs (Aduanas) or the courier may charge a handling fee for processing your import documentation.
4. Comply with Lithium Battery Regulations
If you are shipping smartphones, laptops, or power tools, you must follow the PI966 and PI967 international regulations. In 2026, lithium batteries must be contained within the equipment or packed with the equipment in original retail packaging. Loose power banks or spare batteries are often prohibited from air freight due to fire safety risks. If you are unsure if your gadget qualifies, you can always check our FAQ for the most recent safety updates.
5. Ensure Accurate Documentation
Spanish customs officials are thorough. Every package must be accompanied by a commercial invoice that clearly states:
- A detailed description of the contents (e.g., "100% Cotton Men's T-shirt" instead of just "Clothes").
- The accurate transaction value in USD.
- The Harmonized System (HS) code for the product to ensure correct duty calculation.
By checking these items off your list, you can enjoy a seamless shopping experience from the USA. Remember that staying informed about the 2026 regulations is the best way to ensure your packages arrive on time and within your expected budget.
